The University of Otago’s preferred cloud storage solution is OneDrive. You can find information about OneDrive here:

OneDrive for University staff
Using OneDrive

OneDrive is the suggested platform to be used for cloud storage unless an alternative is justified.

A small number of University staff members have purchased Dropbox subscriptions using University PCards. Many of these accounts have been created to share data with researchers external to the University.

In order to centralise the management, support, and purchase of Dropbox subscriptions for the University, as well as to comply with Dropbox’s terms of use, the University has negotiated an Enterprise level subscription to be used for all accounts with * email addresses.

Applying for Dropbox

Contact AskOtago if you have questions about using Dropbox at the University:

Freephone 0800 80 80 98 (within New Zealand)
Tel +64 3 479 7000

Terms of use for Dropbox

By using the University of Otago's Dropbox file synchronisation and sharing service, you agree to the following terms of use:

  • You will abide by the Dropbox Terms of Service
  • You are agreeing to abide by the University of Otago Information and Communications Technology Regulations 2014
  • You are agreeing to abide by the University of Otago Intellectual Property Rights Policy
  • You are aware of the University of Otago Copyright Infringement Notice Procedures that may be invoked in relation to any misuse of this service
  • ITS recommend that you set a secure password on any device (including mobiles) that uses this service
  • For those staff (including researchers) who are sharing file data with third parties, ITS recommends that the ownership, use, and disposal of any shared data is understood and documented before using this service. You must let ITS know if you have any special requirements in this area when you sign up to use this service (this includes data retention, disposal or archiving of file data)
  • For groups of staff sharing folders, there must be a nominated "owner" of that folder and this must be kept up to date
  • If your University role changes or you leave the University of Otago, you will notify AskOtago with respect to your data held in this service
Last updated 10/12/2021 03.05 PM

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