The University of Otago’s preferred cloud storage solution is OneDrive. You can find information about OneDrive here:
OneDrive is the suggested platform to be used for cloud storage unless an alternative is justified.
A small number of University staff members have purchased Dropbox subscriptions using University PCards. Many of these accounts have been created to share data with researchers external to the University.
Contact AskOtago if you have questions about using Dropbox at the University:
- You will abide by the Dropbox Terms of Service
- You are agreeing to abide by the University of Otago Information and Communications Technology Regulations 2014
- You are agreeing to abide by the University of Otago Intellectual Property Rights Policy
- You are aware of the University of Otago Copyright Infringement Notice Procedures that may be invoked in relation to any misuse of this service
- ITS recommend that you set a secure password on any device (including mobiles) that uses this service
- For those staff (including researchers) who are sharing file data with third parties, ITS recommends that the ownership, use, and disposal of any shared data is understood and documented before using this service. You must let ITS know if you have any special requirements in this area when you sign up to use this service (this includes data retention, disposal or archiving of file data)
- For groups of staff sharing folders, there must be a nominated "owner" of that folder and this must be kept up to date
- If your University role changes or you leave the University of Otago, you will notify AskOtago with respect to your data held in this service