To mitigate the financial impacts of COVID-19, the University of Otago has to reduce domestic and international travel for the remainder of 2020.
All travel needs to be approved by the relevant member of VCAG (the Vice-Chancellor's Advisory Group) prior to any engagement with travel agents. If the request for travel is approved, the traveller (or their administrator) should raise a request for a purchase order via the existing purchasing smart form.
Once the Supply Chain team receive the request, they will check approvals are in place as per the current process and then contact the travel agent to confirm the travel costs, generate a purchase order, and book the travel on behalf of the traveller.
Academic staff must apply for permission to travel and for conference leave using the Academic Conference, Study or Professional Attendance form on your division's or school's OURDrive site. You will need to have access to your area's OURDrive site to complete the form:
Once submitted, the form will be reviewed by your Head of Department and Pro Vice Chancellor, and either approved or declined. For further information see:
- Promapp process document
- How to apply for Academic Conference, Study and Professional Attendance Leave
Select one of the following Academic Conference, Study and Professional Attendance forms from OURDrive to commence your application (note that only staff with access will be able to see the form):
- Otago Medical School
- Dental School
- Health Sciences Divisional Office
- Division of Humanities
- Otago Business School
- School of Biomedical Sciences
- School of Pharmacy
- School of Physiotherapy
- Division of Sciences
For further information on how to complete the form or the process, contact your Client Service Administrator.
The related answer Operations division staff applying for permission to travel has information for Operations staff who need to book travel and/or conference leave.
Feedback on the process and resources is welcomed. Please email firstname.lastname@example.org