All documents giving evidence of name, name change, citizenship, or residency status should be certified (witnessed/notarised) as "true copies" of the original document by a person of suitable authority.

A Justice of the Peace (JP) is authorised to certify copies of documents for you. If you are in New Zealand, look through the list on the Royal Federation of NZ Justices' Associations website to find a JP in your area:

Royal Federation of NZ Justices' Associations

Otherwise you can contact AskOtago for advice:

Freephone 0800 80 80 98 (within New Zealand)
Tel +64 3 479 7000

There is a JP Service at the AskOtago Hub in the Central Library, Dunedin campus, on most Wednesdays from 9am–3pm. Please refer to the website for dates:

JP Roster

Some University staff are also JPs, the website has more details:

JPs at the University of Otago

The following are also authorised to certify documents as true copies of the originals:

  • Court registrar or deputy registrar
  • Members of Parliament
  • Notary public
  • Solicitor
  • University of Otago administrative or liaison staff

These authorities may or may not stamp the document copy as a JP does, but they must give their name as well as their signature, the date, and preferably their contact details.

Students from remote areas who do not have access to anyone in the approved categories above should contact AskOtago for advice.

Documentation can be submitted in-person at one of our campuses. Staff will take a photocopy of any original documents:

If you are required to provide any documents for admission to the University for identity purposes (e.g. certified copy of passport or citizenship certificate) you will be sent an alert through your eVision portal. High quality scans or photos can be uploaded using the link sent to you in the alert.

If you prefer to post the documents to us, please send them to:

Group Leader Student Administration
Student Experience
University of Otago
PO Box 56
Dunedin 9054
New Zealand

If you are posting documents, please send certified copies only. No responsibility can be taken for original documents that are lost or damaged.

Further information

Certified documents
Student Services Division—Justices of the Peace

Last updated 29/03/2022 11.27 AM

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