To mitigate the financial impacts of COVID-19, the University of Otago is reducing the amount of domestic and international travel undertaken.

All travel needs to be approved by the relevant member of VCAG (the Vice-Chancellor's Advisory Group) prior to any engagement with travel agents. If the request for travel is approved, the traveller (or their administrator) should raise a request for a purchase order via the existing purchasing smart form.

Once the Supply Chain team receive the request, they will check approvals are in place as per the current process and then contact the travel agent to confirm the travel costs, generate a purchase order, and book the travel on behalf of the traveller.

From Monday 2 November 2020, staff within the Operations Group of Divisions must use the form below to apply for approval for all travel where flights are booked (domestically and internationally) for any work-related business or attendance at conferences, workshops, seminars, and meetings:

OURDrive - Operations Travel and/or Conference Attendance

Once submitted, your request will be reviewed by the Director/Head of your Division/Office, and approved by the Chief Operating Officer. You will receive email notification as to the outcome.

For further information, see:

or contact your Divisional Director's Executive Assistant.

The related answer Applying for permission to travel and conference leave has information for academic staff who need to book travel and conference leave.

Feedback on the process and resources is welcomed. Please email

Last updated 09/04/2021 09.11 AM

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