When you add your files and folders to OneDrive, you will be able to access them from anywhere, on almost any device. To add files or folders:

  1. Log in to OneDrive and drag the file or folder from your computer into the main OneDrive folder.

    The main OneDrive folder

  2. Once a file or folder is in OneDrive, you will have the option to download the file or folder, or give others access to it by sharing the file. Either click on the three vertical dots that appear when you mouse over the file then select from the displayed drop-down menu, or select the file and use the options in the toolbar at the top of the screen.

    Sharing a file or folder in OneDrive

  3. If sharing a file, choose the option for the type of user you want to share with, and whether you want to allow them to edit files.

    Link setting options in OneDrive

  4. To share a file or folder with specific people, enter their email address and they will receive an email. Please note if you have not corresponded with them previously, this may get marked as spam. 

If a file in OneDrive is edited or updated, you can revert to older versions by using the Version history option in the menu. This lets you Open (and then copy from) previous versions, or make an older version the current one with the Restore command.

Version history in OneDrive

For more help with using OneDrive, see the Microsoft Office support site:

OneDrive help & learning

Last updated 28/04/2020 05.23 PM

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