Office 365 Online gives you an easy way to share files with other students:

Finding a file to share

To share a file online, you will need to save the file into your OneDrive. Once you have done that log in to Office 365 Online - see the related answer:

Using Office 365 Online

To access your files online, click on the menu button in the top left corner and select the OneDrive button:

Finding OneDrive in Office 365 Online

Here you will see the files you have saved, and any folders you have created:

Files in OneDrive

Sharing files

  1. In OneDrive, click on the file or notebook you wish to share
  2. In the top right corner look for a Share button - this might look different depending on which application you are using:

    Share button in Word, Excel and PowerPoint(Word, Excel, PowerPoint)

    Share button in OneNote(OneNote)
  3. Type in the student's name you wish to share the file with, and choose if they are able to edit it, or just view it

    The sharing message window in OneDrive
  4. Click Share. The student will receive a notification informing them that they can now access the file or notebook


Make sure that you are not violating copyright when sharing files with your peers. For more information on what is appropriate to share, see the Copyright for Students page:

Copyright for students

If you need help with sharing files with other students, contact AskOtago Student IT Services at the AskOtago Central Hub in the Central Library, or:

Tel +64 3 479 5170
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Last updated 16/04/2021 09.11 AM

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