There are two main locations available for saving your files and documents:

  • your H:\ drive, which is your Desktop and My Documents on your computer
  • your OneDrive, which is online storage and is linked to your StudentMail

You should save documents you are currently working on into your My Documents folder. When you are no longer using them on a regular basis, archive or back them up to OneDrive or to an external harddrive. For example, a PDF journal article you’ve already read or an assignment you’ve handed in can both be archived – in both cases you still want to keep the file, but don’t need to access it regularly.

H:\ Drive (My Documents, Desktop, etc)

  • Small – only 3-5GB storage
  • Accessible only through the Student Desktop
  • Fast – good for documents you are currently working on
  • Size can only be increased in special circumstances
  • Hosted by the University of Otago

OneDrive (Online storage)

  • Very large – 1Terabyte (1000 times bigger than your H drive)
  • Accessible through Student Desktop and your StudentMail
  • Can be synced to your own computer
  • Slower – it is faster to download files to your own computer to work on them. However Office 365 provides a service similar to Google Docs in that:
    • documents can be edited in Office 365 Online
    • documents can be shared and worked on collaboratively online
  • Hosted by Microsoft
    • this may be relevant in some cases for legal reasons involving confidential or sensitive files

See the related answer for more information about OneDrive:

Using OneDrive

Last updated 12/04/2021 01.51 PM

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