You can find the Calendar icon at the bottom left of your StudentMail screen after you log in. Click on it to open it.

Calendar icon at bottom of StudentMail window

Adding appointments/reminders

To enter a new appointment or reminder into your StudentMail calendar:

  1. Click the Calendar icon, then + new event in the top left corner of your Calendar screen
  2. Enter the name, location, start and end date/time
  3. A reminder is set for 15 minutes prior by default, but can be changed to None or up to 2 weeks before the appointment
  4. Click the Save and Close button (top left)

To delete an appointment, right-click on the appointment in your calendar and select Delete.

Appointment window in StudentMail

Organising meetings with your StudentMail calendar

To request a meeting with someone using your StudentMail:

  1. Click the Calendar icon, then + new event in the top left corner of your Calendar screen
  2. Enter the email address/es beside Attendees: or use the + link on the right to browse the Address Book, and fill out other information such as where, date & time, etc. underneath
  3. Click Send

This will send a request for people to reply to and also adds the meeting to your calendar.

Sharing your StudentMail calendar

To share your StudentMail calendar with others:

  1. Click the Calendar icon
  2. Right-click My Calendar in the left-hand panel and select Sharing and Permissions from the displayed menu.
  3. Enter the email address of the person you wish to share with. To enter more than one email address, separate addresses with a ; and a space. (e.g. xx@example.com; yy@thatis.com)
  4. Click Share. An email with a link to your calendar will be sent to the recipients

To remove or edit someone's access to your StudentMail calendar, follow steps 1 and 2 above, but amend the access to the listed people as required.

If you share your calendar with an @student.otago.ac.nz address you can give the recipient edit access to your calendar. Non-@student.otago.ac.nz addresses will have view-only access to your calendar.

Last updated 26/02/2019 11.16 AM
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